Project OfficerApply Now

Position overview
ICT Project Services is responsible for undertaking daily project administration functions and providing high level project support services to projects across the Information and Technologies Branch, to help guide Project Managers on the efficient and effective delivery of projects and enable them to focus on project delivery.

Key tasks / responsibilities:

• Undertaking specific project activities using recommended project control solutions to plan and initiate activities of projects in line with project objectives and timelines.
• Monitoring budget and providing regular financial reports to Project Managers as well as undertaking purchase order creation and goods receipting using SAP
• Within given research goals, assist in the conduct of research on issues associated with the allocated projects including the collection, collation and analysis of information.
• Preparing and drafting a range of project reports, spreadsheets, planning documentation and other correspondence utilising a range of computer software packages.
• Organise meetings, workshops, forums and focus groups with internal and external stakeholders and take required minutes.
• Undertaking project board preparation including: room bookings, agendas and minutes
• Assist with updating registers in Enterprise Project Online as required.
• Assist in managing project artefacts through the department’s eDRMS and Sharepoint to ensure the timely availability of information to support and evidence project decisions.
• Manage project email inboxes and disseminate the information to required parties
• Undertaking onboarding and exiting processes for new project staff
• Develop and Build good working relationships with key stakeholders

Capabilities / Desirable attributes

• Experience using SAP, Content Manager, and Enterprise Project Online
• Understanding of Prince2 or Agile methodologies
• Prior experience supporting projects within Government

Mandatory requirements:

• Prior experience supporting ICT enabled projects in a complex operating environment
• Demonstrated skills in the use of project management tools and their application including demonstrated skill in the financial, functional and technical management of project activities and the ability to support the administration of entire project teams.
• Demonstrated ability to work independently, and as a member of a high performing team, in a complex operating environment.

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